Microsoft Print to PDF – Save files as PDFs on Windows 10

Have you ever wanted to save a file as a PDF? In earlier versions of Windows, you can not do this without using online services or downloading third-party software. Otherwise, you have to work with a poorly formatted PDF or pay a higher service fee for better quality PDFs.

For a long time Windows declined to provide PDF support. Instead, they tried to promote their own format, the XPS file. With Windows 10, Microsoft has finally put support for PDFs into its own operating system. This means that you no longer have to download additional software or use an online service to convert the file to PDF.

Why save the file as PDF?

First, it is important to note that all operating systems have the ability to save and view PDFs. If you want to send text documents to a friend or colleague from a Windows machine, sending it as a DOCX can be a problem for people running OS X or Linux. Meanwhile, using PDF means that everyone can read it without any problems.

This means that the PDF format can be adapted to different devices and machines. It does not matter if the recipient of the file on the desktop, laptop, tablet or phone, all have the ability to open and read PDF files.

If you are building a website and you want to upload a document for everyone to view and download, then PDF is a smart solution to choose from. Not only will anyone with any operating system and device be able to download, but many web browsers will now open PDFs right there, allowing you to read the document without downloading it.

If you are saving a webpage for any use purpose, saving it as an HTML file can cause confusion in the content. However, saving it as a PDF will preserve all elements of the web page without any errors.

Save files as PDFs on Windows 10

First, to save the file in PDF format, we need to take a detour. Typically, when the software offers the opportunity to save a document as a PDF file, it will be an option in Save As or will have an option to export the file as a PDF. When saving as PDF in Windows 10, we will not use the Export feature or even the Save As feature which we will pass through the print function of Windows.

Yes, this is the same feature that you use to print the document through the printer. It seems unusual to use the print feature, but it has certain benefits. If you can print a document, you can also save it as a PDF. This means everything with print functionality can be saved as PDFs, from Word documents to web pages. Go through the print feature that provides PDF functionality in software that does not support PDF files.

To save as a PDF file, first open the document you want to convert, and then try to print through the software that contains the document. In the example below, the software used is Microsoft Word, so we use the same method as when printing normal documents.

In the software menu that you use, select the printer you want to use.

You note that there is an entry in the list that is not a printer, which is Microsoft Print to PDF. The name is so but Windows will not print anything when you click on this option. Instead, it will save the file in the PDF format we need. Select this option and click on Print. Strange, although we are saving files, they are supposed to “virtual” it first.

Clicking on Print will open the Save As window. Save the PDF as you normally save any document.

Now, you will have a PDF version of the file you just printed out that looks almost identical to the file.

For a long time, Windows users can only create PDFs using third-party software. Fortunately, Microsoft recently met the PDF support requirements. Through the print functionality of Windows 10, you can save documents and web pages as PDFs easily.